General terms and conditions
1 – Payment
In the first instance please contact us to check on availability. To confirm a booking a deposit of 30-50% of the total contract price may be required dependant on the job criteria longevity ect. On receipt of the deposit we will send you a booking confirmation via email, which establishes our contract with you, outlined in description of works to complete. You will be required to pay the balance of the Total contract price for the description of services when complete and in hand of any data we have returned to you. Aaccounts are subject to our approval. Payment of a Deposit constitutes acceptance of our terms & Conditions sections 1-10.
2 – Payment Methods
We accept , Bank Transfer VIA fp (faster payments), Cash , Cheque. For account clients You will will be sent a statement every month.
3 – Multimedia data
All undertaken photography projects for our customers and clients will be available to vue on location on an 18 Inch HD screen or download online If an account is approved.
4 – Booking Deposit
A deposit of between 30-50% may be added to each booking, this will be deducted from the total contract price or inclusive of total cost.
5 – Prices
All prices quoted are in Sterling & is subject to V.A.T the price quoted online is estimated within 15%, we will confirm the total cost to your by telephone/ email/ Invoice.
6 – Amendments by you
If you wish to modify your booking, we will do our utmost to make the changes. Modifications may be subject to administration charge.
7 – Cancellation and fees
Cancellations must be made by email or telephone and will take effect the day such modification is received. Cancellation charges are as follows
Late Booking Charges for cancellations
Time before the booking date
Amount to charge
2 weeks = deposit +
1 week = deposit +
3 days = deposit +
2 days = deposit +
1 day = deposit +
Bookings made by you (the client) for a specific day are subject to an 150.00 cancellation charge (IF YOU CANCEL)
If Helicammedia has full control of the Photo shoot/Filming (Selection of the day in our time calendar) their are no cancellation charges applied.
7a – Cancellation and fees – continued
Cancellations must be received by us in writing via email at least ONE WORKING DAY prior to the above day. Any refunds due regardless of what your original payment method will be refunded to the Business/Payee only. In the unlikely event we have to cancel your booking we will offer alternatives dates at no extra charge to you.
(A) CANCELLATION BY US
(B) MECHANICAL BREAKDOWN INCLUDING TRAVEL TO VENUE & EQUIPMENT WERE BY HELICAMMEDIA PROVIDES TRANSPORTATION.
7b – Exclusions
(7b description) damage to an aircraft out of our control whislt in flight operation on location
In such circumstances above a,b you we will be refunded the full deposit less the transaction fee if applied.
8 – Responsibility
The descriptions in our our web-site have been prepared in good faith. All the services that we currently offer is owned by us therfore we undertake an puplic liability Insurance. We cannot accept any liability in respect of injury, loss or damage however caused, unless it is by act or omission of our company employees, refer to (CFRD) on risk disclaimer. Our liability for affiliate to provide the service promised is limited to the value of the booking in all cases. Helicammedia accepts no liability for events caused as a result of acts of God, Governments, hostilities of war, political unrest, riot, civil strife, industrial dispute, natural or nuclear disaster, fire, theft, epidemies quarantine, medical or customs regulations, technical or administrative problems with transport, closure of airports, breakdowns with machines and equipment, adverse weather conditions, water shortages or any other circumstances outside of our control and could not have been avoided even with all due care. We are unable to accept any liability for any delay, transportation to and from your location due to circumstances out of our control. In such circumstances you may be able to make a claim under your insurance policy.
9 – Data protection
10 – Copyright and Usage
Usage rights/licenses are not valid until payment is received in full. Ownership and reproduction rights of the photographs and or video footage remain with Helicammedia, unless otherwise specified within a separate contract. We reserve the right to use any photograph and or video footage for personal promotion in any medium chosen after any content has been aired or broadcast for promotional purpose. All multimedia data will be kept fully confidential until disclosure of any media has been aired/broadcast and made available to view to the public. Payment for services rendered by Helicammedia constitutes acceptance of all terms outlined herewith.